Fonds 327 - Northwest Territories. Department of Public Works and Highways fonds

Title and statement of responsibility area

Title proper

Northwest Territories. Department of Public Works and Highways fonds

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  • Textual record

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Fonds

Reference code

327

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Date(s)

  • 1973-1992 (Creation)
    Creator
    Northwest Territories. Department of Public Works and Highways (1985-1989)

Physical description area

Physical description

ca. 1. 6 m of textual material

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Administrative history

The Department of Public Works and Highways was responsible for the design, construction, acquisition and maintenance of all buildings, works and equipment required by Government of the Northwest Territories departments in carrying out their programs. The department provided a property management service to the Government of the Northwest Territories and was responsible for the design, reconstruction and maintenance of the highway system in the Northwest Territories. Under Capital Planning and Energy Programs, this department provided communities in the Northwest Territories with adequate supplies of gravel resources, docking facilities and dust control measures. Within the Energy priority, programs provided advice and recommendations on energy conservation matters to private individuals and businesses. This department also supported the growth of the northern private sector by developing specific policies, directives, procedures and contracts that supported northern employment business opportunities.

The Directorate Division developed long-range plans, policy proposals and operating guidelines on all Public Works and Highways matters for the Minister of Public Works and Highways and the Executive Council. The Directorate was responsible for the management of the department to ensure consistent application of departmental policies, standards, procedures and program delivery throughout the Northwest Territories. In addition, this division was responsible for the development of policies and directives intended to encourage and support northern employment and business opportunities associated with the design, construction, operation and maintenance of Government of the Northwest Territories buildings, works and roads. Training and education programs were offered to support this directive. The Energy Conservation Division was also funded by this activity. This division was established to administer federal/territorial cost-shared energy conservation projects and promote awareness of energy conservation. The Energy Conservation Division delivered a variety of energy programs including the Hamlet Energy Audit Program, the Business Energy Conservation Incentive Program, the Public Information and Advisory Program and the In-School Education Program.

The Project Management Division was responsible for the design and construction of all buildings and works for the Government of the Northwest Territories through its Architectural and Engineering Divisions and the regional offices. The Architectural Division was responsible for the planning and implementation of the Government of the Northwest Territories building construction program and for providing planning and interior design services to ensure buildings complied with government-wide standards. The Engineering Division was responsible for the planning and implementation of engineering projects related to capital works construction by the Government of the Northwest Territories for communities across the Northwest Territories.

The Accommodation Services Division was responsible for all aspects of property management for the Government of the Northwest Territories. This included the negotiation and administration of leased office and staff accommodation across the Northwest Territories. Staff was also responsible for the administration of government owned office accommodation. Furthermore, this division assisted the Department of Personnel is delivering the Staff Accommodation Program. This division encouraged the development of leasing arrangements with northern businesses for the provision of government staff housing units and office buildings in various communities in order to facilitate regional decentralization.

The Buildings and Works Division was responsible for the operation, maintenance and repair work on buildings and works owned or leased by the Government of the Northwest Territories. This included structures such as staff houses, schools and hostels, garages and trade shops, warehouses, office buildings, water systems and various other structures. Maintenance work was contracted wherever practical and emphasis was placed on energy efficient operations and upgrading the existing buildings and works. Residual heat and energy conservation programs and the Maintenance Management System for Buildings and Works were managed under this activity.

The Vehicles and Equipment Activity was responsible for the maintenance and operation of all Government of the Northwest Territories vehicles and mobile equipment (excluding highways equipment and vehicles). Energy Conservation efforts continued on the highway system with the conversion of existing vehicles to propane or the purchase of new units that used propane. This activity was also involved with the Department of Justice and Public Services in providing training in the operation and maintenance of Hamlet and Settlement fire trucks and the certification of vehicle propane systems. The Maintenance Management System for Mobile Equipment was implemented through this division in 1987-88 and training programs were offered to train staff in the use of the system as an operational and management tool. Furthermore, this activity was involved in the privatization of preventative maintenance and repairs to vehicles and equipment in certain communities.

The Utilities Activity provided funds for the costs of heating, electrical, water, sewage and garbage services for all Government of the Northwest Territories owned and operated buildings and works. In 1985-86, the department developed the Utilities Management System which allowed for improved budgeting, the monitoring of utilities consumption and expenditures and supported conservation measures.

The Highways/Marine Operations Division operated between 1985-1988. This activity was responsible for the operation and maintenance of ferry crossings and marine vessels used at river crossings along the Northwest Territories highways system. The funding for this program provided for operating contracts for vessel operation, maintenance of shore facilities and for ongoing repair and refit of vessels. Virtually all operations in this activity were under contract with the private sector. Between 1988-89, the department was reorganized and Marine Operations became part of the newly formed Transportation Division.

The Highways/Design and Construction Division operated between 1985-1988. This activity was responsible for the development of policies and plans to improve the highway network and access to remote communities, as well as implementation of the Highway Reconstruction Program. This included the design and construction management of highway and bridge reconstruction and improvement projects. In addition, this activity was responsible for implementing road, bridge, airstrip and land development project in communities across the Northwest Territories, in conjunction with other departments and agencies. This activity also included the delivery of priority community programs for wharves, granular resources and dust control. In 1988-89, the responsibilities of this activity were transferred to the newly formed Transportation Division, which was renamed the Transportation Engineering Division.

The Highways Maintenance Operations Division operated between 1985-88. This activity was responsible for ensuring that the highways in the Northwest Territories were maintained to a level consistent with approved standards based upon traffic use and safety for the public. The Highways Equipment Maintenance Management System was implemented through this division, as were the tendering of winter road contracts. This activity became responsible for the management of highway weigh scales and enforcement of the Motor Vehicles Act in 1987-88. Privatization of highway maintenance was a major focus of this activity. Due to the reorganization of the department in 1988-89, this activity was transferred to the newly formed Transportation Division within the Department of Public Works and Highways.

The Operations Division operated between 1986-1989. It was responsible for the provision of planning and coordination of services for the department's lease management, utilities, buildings and works, vehicles and equipment, capital and maintenance programs. Work included the development of common procedures, policies and standards, as well as the provision of technical advice, assistance and training to maintenance staff across the department, to other government departments and municipalities as requested.

In 1988-89, to accommodate the increased emphasis on transportation and the devolution of federal programs, the department reorganized the Highways organization into four sections under the new Transportation Division. The Transportation Planning Division was responsible for the development of policies and strategic plans to improve the highway network and provided access to remote communities. The Transportation Engineering Division, formerly known as the Highways/Design and Construction Division was responsible for the planning and implementation of the Highway Reconstruction Program, including design and construction management of highway and bridge reconstruction and improvement projects. In addition, this division was also responsible for implementing the community priority programs of granular production, dust control and wharves. Furthermore, the division provided design and construction management services to the Department of Municipal and Community Affairs in their community road construction, site development, land development and airport capital programs. The Marine Operations Division and Highway Operations Division were also added to the Transportation Division during this time.

Between 1989-90, the programs and responsibilities that were delivered by the Department of Public Works and Highways were divided between two new departments: the Department of Public Works and the Department of Transportation. Consequently, the Department of Public Works and Highways ceased to exist.

Custodial history

Scope and content

This fonds consists of approximately 1.6 meters of textual material from the Department of Public Works and Highways. The material from the Directorate Division includes files and records related to Commissioner's tours during the 1970s, departmental reorganization, departmental goals and objectives, capital assistance, lease and contracting policies, decentralization and privatization efforts and affirmative action policies. There are also reports from the regions and communities on Public Works projects, transfer of resposnibilities from Ottawa, transfer of responsibilites to hamlets, energy conservation projects, material related to the maintenance of public buildings such as schools, Dene and Metis land claim information, the Business Incentive Policy (BIP), the Capital Site Planning Committee, Senior Management Committee Minutes, Project Management seminars and material from conferences that took place across the Northwest Territories. The remaining material, generated by the Project Management Division, is dated between 1977-1986. Included in this material are correspondence, drawings, and specifications relating to the construction of the Northwest Territories Pavilion that was part of Expo '86.

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      Access restricted under the Access to Information and Protection of Privacy Act.

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      File list available.

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      Copyright held by GNWT.

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