Fonds 311 - Northwest Territories. Department of Municipal and Community Affairs fonds

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Northwest Territories. Department of Municipal and Community Affairs fonds

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  • Multiple media

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  • 1953-2015 (Creation)
    Northwest Territories. Department of Municipal and Community Affairs (1986-present)

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Physical description

ca. 31.32 meters of textual records and other material

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Administrative history

The Department of Municipal and Community Affairs was established in 1986. From 1975 until 1977, responsibility for this program was vested in the Municipal Affairs Division of the Department of Local Government and from 1977 until 1986, it was vested in the Northern Airports Division of the Department of Local Government. On April 1, 1990, the Northern Airports Division was transferred to the Arctic Airports Division of the Department of Transportation. The Department of Municipal and Community Affairs was restructured and assumed responsibility for the programs of the former Land and Assessment Division of the Department of Local Government. In 1990, this program was transferred to the Municipal Operations and Assessment Division of the Department. The Community Works and Capital Planning Division was created in 1986. It assumed responsibility for some of the programs of the former Community Planning and Development Division of the Department of Local Government. Community Planning provided an advisory service to assist communities in guiding and controlling the use and development of their land. Technical assistance and funding was also provided and planners assisted community councils in identifying and planning for land development. In 1987, the Emergency Measures Division was created. It assumed responsibility for the programs of the former Emergency Measures Division of the Department of Government Services. The Department of Finance was also included in MACA to reflect the responsibility of the minister of Finance for all the territorial taxation programs.

In 1995-96 MACA was divided into four divisions; the Directorate; Community Development; Sport and Recreation; and Community Planning and Lands. The Directorate division continued to be responsible for the day-to-day activities of the department. It provided guidance for the implementation of department programs and was now responsible for the Emergency Measures Organization. The Community Works and Capital Planning, Community Planning, Surveys and Mapping and Municipal Operations and Assessment divisions were amalgamated into the above four divisions.

Between 1997-98, the new organizational structure of the Department of Municipal and Community Affairs was designed to respond to the community empowerment priority and to position the Department for the realization of division of the Northwest Territories. Instead of four divisions there were now seven divisions: Corporate Affairs, Directorate, Emergency Services, Community Monitoring and Evaluation, Community Operations, Community Development and Regional Operations. These divisions worked together to deliver training programs to community governments and provide professional consultation and funding to enable the communities to plan, develop and manage their own financial and human resources, physical infrastructure, land, emergency plans, sports and recreation services.

Between 1999-2000, there were some changes to the organizational structure of the department. The Community Monitoring and Evaluation Division was renamed Community Governance and Financial Services. Despite the change in the name, this division continued to assist community governments to be self-reliant and manage legislated responsibilities through strategic planning, assessment, training, the development of by-laws and evaluating the community's government performance. The School of Community Government activity was a new initiative developed between 1999-2000. The goal of this activity is to build partnerships with other government departments and with Aboriginal organizations that have training needs related to community governments. This activity is expected to develop and deliver technical, management and community development training to support community governments' employees and representatives.

In 2000-2001, there were further changes to the organizational structure of the department. The Corporate Affairs Division and the Directorate amalgamated all programs and services under the Directorate. The Community Governance and Financial Services Division was split to form two separate divisions, the Community Governance Division which was responsible for municipal legislation and land claims and the Community Financial Services Division that focused on provision of community operating assistance and capital programs. Programs from the Community Operations Division, such as the community capital programs were transferred to the newly formed Community Financial Services Division and a new division, Lands Administration, was created and assumed the responsibilities for managing Commissioner's Land, property assessment and surveying and mapping from the Community Operations Division.

In 2002-2003, the Community Development Division was renamed the Sport, Recreation and Youth Division. It provided advice and assistance with recreation, sport and some youth programs and represented the GNWT in its partnership with the Sport North Federation, the Aboriginal Sport Circle of the Western Arctic and the NWT Recreation and Parks Association. This Division also coordinated volunteer recognition programs and assisted with the development of volunteerism.

In 2014 under the terms for devolution, the Lands Division (Commissioner's Lands management) transferred to the new Department of Lands.

Custodial history

Scope and content

This fonds consists of records generated by Policy and Planning Division, Community Works and Capital Planning Division, Lands Division, Sport and Recreation Division, Community Planning and Lands Division, Community Governance, the Directorate, Public Safety and the Corporate Services Division of the Department of Municipal and Community Affairs. The files from the Policy and Planning Division relate to Devolution, Privatization, Resource Community Policy, Resource Development Policy, Local Government Priorities, Assistant Deputy Minister (ADMS) Coordinating Committee, Ministers Speeches, as well as, Minister's Tours of the Baffin, Kitikmeot, Keewatin and Mackenzie Delta Regions.

The material from the Community Planning and Lands Division and Community Governance date from 1953-2012 and includes minutes and files from the following Committees: Land Use Advisory Committee, Senior Management Committee, Land Review Committee, Land Claims Working Group, Land Information System Working Group and the Federal/Territorial Land Committee. There includes files related to the Land Claims Working Group, self government negotiations and service to Status Indians. There is substantial documentation regarding MACA's responsibilities and efforts in Land Claims work, including a small number of cartographic records (Norman Wells only). In addition, there are various files relating to departmental acts/regulations, policies and procedures, and planning files. Also included are Annual Workplans for Community Planning (1986-1994); minutes of Community Planners Meetings (1986-1993); Annual reports re: Monitoring of the Planning Act (1990-1993) and the Lands division; copies of various policy and procedures manuals related to Community Planning; a set of completed surveys related to Solid Waste Disposal; records related to standards and criteria for capital planning, review and revisions to the water and sewage subsidy program. There is also a small group of community planning records and maps for Pond Inlet from 1987-1990. Other community planning records and maps relate to the Beaufort Delta region and the South Slave region. There are also operational evaluations of communities in the Beaufort Delta region. Records of a 2007 Lands Conference on the New Deal are also included.

The records from the Directorate date between 1988-2011 and consist primarily of manual, policy binders, handbooks and reports. The record include handbooks and manuals related to management of water and sanitation services, formula financing for communities, land administration training, municipal works training, local government manuals and treatment and handling of hazardous waste material, records relating to real estate licensing and the review of the territorial lottery process. Also included are transcripts of interviews with residents of Fort Rae, organizational charts for the Department of Municipal and Community Affairs and strategic planning documents for the department from 1989-1990, a service contract for Nunavut, and records relating to resource development. In addition, there are reports to the Directorate from the divisions, issue files, Social Agenda files, briefing notes, Senior Management Committee records, and Minister Responsible for Youth, Deputy Minister and Ministerial Chronos.

The records from the Corporate Affairs or Corporate Services Division date from 1977-2013 and relate to emergency measures, Community Empowerment, Municipal Community Assistance Program (MCAP), a 1995 Ministers of Local Government Conference and conference hosted by MACA and the NWT Association of Municipalities, Government of the Northwest Territories Steering Committee-Pine Point, aboriginal claims and briefing notes from the 1st Session, 7th Session and 8th Session of the Legislative Assembly. There are files concerning the delivery of the community development fund and a legislative proposal to amend the Municipal Statutes Act, as well as user pay/user say initiatives. In addition, there are files from the regional office in Inuvik related to the department's involvement with the Arctic Winter Games, policy and guidelines for the Fitness Leadership Certification Program, workshop material about the Staff and Volunteer Training Program, a copy of an organizational planning tool that was produced by the department and disseminated during workshops hosted by MACA, as well as memorandum of Understanding with Arctic College concerning the Recreation Leaders Program. In addition, there are student education plans and evaluations for the Recreation Leaders Program. Records also include decision papers, legislation files related to the Area Development Act and the Municipal Statutes Amending Act, and reports on conferences.

The records from the Surveys and Mapping Division date from 1987 and relate to a review of the division.

The records from the Sport and Recreation Division date from 1978 to 2007 and include training materials for communities to develop effective recreation committies and records related to recration facility development including community based project files and policy binders. Records also include meeting minutes from 2006-2007.

Records from the Fort Smith Regional Office consist of trip reports to communities conducted by MACA staff as well as training initiatives being delivered by the Department.

Records from the North Slave Regional Office consist of meeting notes, planning documents, and correspondence relating to a functional review of regional operations, as well as correspondence and a presentation relating to a strategic planning workshop.

From the Public Safety division, there are planning and committee records relating to emergency response, search and rescue, forest fire fighting, disaster assistance, safety and preparedness, as well as Memoranda of Understanding with other agencies in relation to emergency response, and lottery licensing guidelines and Hamlet of Paulatuk Lottery Licensing Bylaw. Also included are assessment appeal tribunal files and a file related to legal gambling in the NWT. From the Public Safety division's Office of the Fire Marshal, there are fire fighting training course materials as well as files related to amendments to the Fire Prevention Act.

Records from the Community Development division relate to municipal land selection and land implementation, community transfer initiatives, and community based planning.

There are also reports related to taxation, community planning and financing municipal government.

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      Access restricted under the Access to Information and Protection of Privacy Act.

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      Finding aids in various formats available; see accessions for details.

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      Copyright held by GNWT.

      Physical description

      ca. 31.32 meters of textual records
      53 maps
      7 videocassettes : VHS and Betamax
      17 microfiche of text

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      • English

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